Contacts

Emergency

Resources

To Do List

Security Main Campus (360) 992-2133 

Security CTC Campus (360) 992-6133 

IT Services (360) 992-2425 

Need help? (360) 992-2520 

More contacts 

How do I get into my classroom?

How do I log on/use the podium/I’m having tech issues? 

Where are my class materials? 

This student is not on my roster. What do I do? 

I can’t make it to class – now what? 

Inclement Weather/Cancellation Policy

Course Materials

IT/Technology 

Podium Training Video

Enrollment 

Classroom Etiquette 

Instructor Payment & Reimbursement 

Cancellations

Policies & Procedures

Locations and Parking 

Contacts 

Additional Resources 

Forms and Templates 

 

1. Plan out course delivery and your responsibilities with Program Manager

2. Meet with Program Manager for approval for supplies and materials 

3.  After your background check comes back satisfactory, complete paperwork at HR at Main Campus

4. If using textbook, provide title, author, and ISBN to Danielle Plesser at least 8 weeks prior to start of the quarter

5.  Communicate your classroom setup needs to Danielle Plesser and Damian Yanoupeth

6. Schedule IT/ podium training – get IT/Podium login 

7. Schedule IT/podium training and get IT/Podiun login if new instructor 

8. Submit syllabus and handouts one (1) month in advance of your class start date 

9. Get your key (if needed) at Main Campus Security

10. Market your class throughout your network using our Marketing Toolkit  (coming soon)

11. Ensure you know where to pick up your course materials prior to class 

12. Communicate via e-mail with students prior to class start 

13. Understand classroom etiquette 

14. Mail back a signed class roster and risk release forms 

15.  Communicate with Program Manager how class goes, especially if there were any difficult situations or students, or broken/missing equipment

16. Start planning for next quarter! 

Course Materials

What are the required course materials for a class? 

College policy states that every class must have a syllabus, regardless of the class length or format or subject matter. All other handouts are optional, but must still be reviewed and are therefore due no later than one month prior to the start of your class. If you anticipate that your course materials will exceed 20 pages per student, you should speak with your Program Manager.

What is a syllabus? 

A syllabus is a guide to your course containing information on what students can expect to learn in the course. All instructors are required to turn in a syllabus that has been formatted according to Clark College ECD guidelines, which require that you include the ECD logo, a course description, learning objectives, and the class schedule with dates listed for each session. Your Program Manager will work with you on your course materials. 
 
Please note: Your syllabus is due no later than one month prior to the start of your class. 

 
Contact:  

  • Interim Professional Development Program Manager Kerrie Rios at (360) 992-2794 (krios@clark.edu)
  • Community Education/Mature Learning/Cooking and Entertainment Program Manager Tracy Reilly Kelly at (360) 992-2163 (tkelly@clark.edu) 

I am teaching the exact same class as last quarter, do I need to submit another syllabus? 

Yes! Here are some reasons to update your syllabus each quarter: No term or class is ever the same. It is always worthwhile to reassess and revisit class content. You may need to incorporate feedback from a previous term. There could be updates that need to accommodate a change in season or different term length or class spaces. Dates always need to be updated to reflect the current term and any holidays/no-class dates in the syllabus may need adjusting. 

What is the process for printing course materials? 

If you have submitted your syllabus and handouts by the given deadline, we will provide copies for you. If files are too large for printing, e-mailing them to students instead may be a better option. Please always send ALL course materials to the Operations team at least 1 month before the start date of your class. 

 
Contact: Danielle Plesser at (360) 992-2739 (dplesser@clark.edu

How do I get my course materials? 

If you are teaching at our CCE (Downtown) campus, your documents will be here with the Operations staff. 

If you are teaching at our CTC (Eastside) campus, your documents will be in your classroom when you arrive. 

If you are teaching at our Main campus, you will be notified when your documents are ready for pickup from our CCE (Downtown) campus. If you have a Main campus mailstop, the documents can be sent there instead. 

How to use and order textbooks for a class? 

While textbooks are not required for non-credit classes, they can be a great resource for certain subjects. Get approval from your Program Manager prior to deciding on a book. Submit the title of the book, author, edition, and ISBN number at least 8 weeks before the start of the term to Danielle Plesser. We will order books through the Clark College Bookstore and students will have the option to purchase the book there or from a retailer of their choice. Recommended/supplemental textbooks are permitted, but are not typically supplied at the Clark College Bookstore. 
 
You may receive a copy of your textbook from the bookstore for use during your class. Speak to the Operations Team if you would like a textbook copy. 

What if I need to purchase supplies for my class? 

All supplies must be approved prior to purchase. Because the additional cost of supplies is factored into the overall pricing of the class, please send Operations an itemized list of supplies you will need, including quantities and price per unit, at least 2.5 months prior to the start of the term. We have Purchase Orders (POs) set up with several vendors, check with Operations to see if your supplies can be purchased through one of these vendors. 

 
Contact: Danielle Plesser at (360) 992-2739 (dplesser@clark.edu) 

How do you reimburse for expenses? 

All requests for reimbursement must be approved by the Program Manager prior to purchase. You must include the original receipt, along with the PO or Petty Cash Reimbursement Form. Here are the Petty Cash rules. 

 
Contact: Danielle Plesser at (360) 992-2739 (dplesser@clark.edu) 

What is the process for risk release forms? 

If your class involves any activity that has the potential to cause injury to a student (dance, fitness, field trip, utilizing dangerous tools), you will need to have each participant fill out a risk release form. Operations staff will have them ready for you in your instructor packet. You can also download the form here.  

What copyright laws do I need to be aware of when teaching my class? 

When developing your course materials, always cite sources for information that is not yours. We cannot print articles or handouts that are not your own work and cannot make copies of pages out of books or journals. Online information that is from a government site (.govis approved for reproduction but must still be cited. 

 
For more information, contact: 

  • Interim Professional Development Program Manager Kerrie Rios at (360) 992-2794 (krios@clark.edu)
  • Community Education/Mature Learning/Cooking and Entertainment Program Manager Tracy Reilly Kelly at (360) 992-2163 (tkelly@clark.edu) 

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IT/Technology

What kind of classroom technology is available for me to use? 

Most Clark College classrooms have a smart podium for you to use. All classes on a Clark College campuses will also have Wi-Fi access. To use the podium, you will need to set up your personal login.  

What is a podium? What if it doesn’t work? 

The podium has a projector, DVD/CD player, and document camera. 
 
In order to access the podium, you must have your own login, which you will have set up through calling IT. When you call IT, you will receive a temporary password. In order to login for the first time, you will be prompted to change your password to one of your own choosing. 
 
If you are at the CCE (Downtown) campus and your podium is not working, come find someone in Operations. If you are at CTC or on Main campus, call one of the following: Classroom Support at (360) 992-2520, IT at (360) 992-2425 or Russell Costa at (360) 992-2784 

 
If you continue to experience issues, contact Russell Costa at rcosta@clark.edu (360) 992-2784

Can I connect a laptop or iPad to the classroom podium? 

Yes, but you may need to bring your own adapter or cable to connect to the classroom podium. Check with Operations staff for more clarification about available classroom technology. 

 
Contact: Russell Costa at rcosta@clark.edu (360) 992-2784 

How can I familiarize myself with the podium? 

Watch our podium training video Or schedule a time to meet with an Operations staff member at the CCE (Downtown) location 
Contact: Russell Costa at  rcosta@clark.edu

What is the Wi-Fi information? 

  • If you are connecting with this device for the first time: 
  • Go to Settings on your device – Click on Wi-Fi. 
  • Under “Choose a Network” choose: Clark Student. 
  • Enter Password: blue sky. The password is all lowercase with a space between words. 
  • Click “Join” – Once joined, you will complete one more step every time you sign on. 

 

If you have connected your device to the Wi-Fi network: 

  • When the Clark College Network Authentication System web page appears, login: 
     

Username: labs\cceuser 

Password: C1rCu5! (or use the login information assigned to your account) 

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Enrollment

Where do I access my class’s current enrollments roster? 

A member of the Operations team will send you an updated roster by e-mail 3 weeks before the start of the class, 2 weeks before the start of the class, and 1-2 days before the start of the class. You can request additional updates at any time. In some situations, you may need to print out your own roster, so keep it handy. 

 
Contact: Danielle Plesser at (360) 992-2739  (dplesser@clark.edu) or Damian Yanoupeth at (360) 992-2422 (dyanoupeth@clark.edu 

What do I do if a student comes to class who is not on the roster? 

It is not uncommon to have ‘last minute sign ups’ come to class who registered either the night before or on the day of class and whose name you will not find on your copy of the roster. Have the student fill out the Late Registration Form, which is in your course materials packet and which can also be downloaded here. If you do not have a copy of the form handy, simply get the student’s name, phone number, and e-mail address, and submit this information to someone on the Operations Team. We will contact the student for payment. If you are teaching at CCE (Downtown campus) where there is always a staff member available, send the student to the registration desk and we can get them registered on the spot! Please note that students who try to register in this manner are not guaranteed a spot in the class, as there may be waitlisted students who have priority. 
 
If your class is already at maximum enrollment, do not admit the student without first consulting your Program Manager. It is not uncommon to have ‘last minute sign ups’ come to class who registered either the night before or on the day of class and whose name you will not find on your copy of the roster. Have the student fill out the Late Registration Form, which is in your course materials packet and which can also be downloaded here. If you do not have a copy of the form handy, simply get the student’s name, phone number, and e-mail address, and submit this information to someone on the Operations Team. We will contact the student for payment. If you are teaching at CCE (Downtown campus) where there is always a staff member available, send the student to the registration desk and we can get them registered on the spot! Please note that students who try to register in this manner are not guaranteed a spot in the class, as there may be waitlisted students who have priority. 
 
If your class is already at maximum enrollment, do not admit the student without first consulting your Program Manager. 

Can I pass my roster around to have students sign in? 

Do not pass the roster around for students to view, use as a sign-in sheet, or share with students. Student records are private and confidential. 

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Classroom Etiquette

How do I get into my Classroom?

If you are on Main campus, no key is available. Contact Security at (360) 992-2133 to have the door opened. 

 
If you are at the CTC (Eastside) campus and do not have a key/your key is not working, call CTC Security at (360) 992-6133. 

 
If you are at the CCE (Downtown) campus, a staff member will always be present to assist you. 

How are rooms arranged? 

You may rearrange the room in any way that works for you and your students. As a courtesy to the next instructor using the room, leave the room arranged the way you found it and erase the whiteboard. 

What if something in my classroom is missing/broken/out of batteries? 

Report any issues you experience to Danielle Plesser or Damian Yanoupeth. Do not assume that the problem will be corrected. Even if your class has ended, please report issues to help the next instructor. 

Contact: Danielle Plesser at dplesser@clark.edu (360) 992-2739 or Damian Yanoupeth at dyanoupeth@clark.edu (360) 992-2422 

What do I do if a student comes to class who is not on the roster? 

It is not uncommon to have ‘last minute sign ups’ come to class who registered either the night before or on the day of class and whose name you will not find on your copy of the roster. Have the student fill out the Late Registration Form, which is in your course materials packet and which can also be downloaded here. If you do not have a copy of the form handy, simply get the student’s name, phone number, and e-mail address, and submit this information to someone on the Operations Team. We will contact the student for payment. If you are teaching at CCE (Downtown campus) where there is always a staff member available, send the student to the registration desk and we can get them registered on the spot! Please note that students who try to register in this manner are not guaranteed a spot in the class, as there may be waitlisted students who have priority. 
 
If your class is already at maximum enrollment, do not admit the student without first consulting your Program Manager. 

What is the best way to contact students out of class? 

You are allowed and encouraged to contact students via e-mail. Make sure to BCC (blind carbon copy) all correspondence with students. 

What are the emergency procedures? 

If a student emergency arises, first call 911, then contact Security (for Main campus call (360) 992-2133, for CTC (Eastside) campus call (360) 992-6133 
Main campus emergency procedures 

CTC Eastside campus emergency procedures 

Lockdown emergency guide 

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Instructor Payment & Reimbursment

What paperwork will HR need me to complete?

In order to be paid, you must visit HR prior to the start of your class. HR will ask for the following information: A specific form of ID, a voided check or bank print of bank information for direct deposit, and a resume (optional) 

 
If you have already taught for us but it has been a year, you will have to revisit HR to fill out rehire paperwork. You may also need to bring your ID or bank information again if this has changed. 

How does Payroll work? 

You will receive a copy of your Personnel Action Form in the mail for every class that runs. (Please let us know if your mailing address has changed.) 

 
If you are teaching on a Client Services Purchase Order, you will receive an Instructor Teaching Agreement outlining the terms prior to the start of the quarter. 

When will I get paid? 

If you are paid through a Personnel Action Form, the College pays on a lag system. You will be paid on the 10th and 25th of every month after each date of instruction. (Example: if you teach on the 13th, you will be paid on the 25th. If you teach on the 20th, you will be paid on the 10th of the following month.) The first paycheck will be mailed to you as a check, every paycheck thereafter will be automatically deposited into the bank account you listed with HR. 

 
If you are paid on a Client Services Purchase Order, you will submit the invoice (Attn: Danielle Plesser) to our mailing address. You will then be paid within a net 30. You can submit the invoice after the last date of the class for a lump sum, or you can submit invoices after each class session to have your payments broken up by session. 

How do you reimburse for expenses? 

All requests for reimbursement must be approved by the Program Manager prior to purchase. You must include the original receipt, along with the PO or Petty Cash Reimbursement Form. Here are the Petty Cash rules. 

 
Contact: Danielle Plesser at (360) 992-2739 (dplesser@clark.edu) 

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Cancellations

What is the cancellation policy?

Cancelling your class is never the outcome we wish. There is a minimum enrollment which must be met for a class to run. Cancellations are typically determined no later than three business days before the first day of the class. You will be alerted ahead of time if your enrollment is low. If you have concerns, feel free to talk with your Program Manager about strategies for increasing enrollment, or check out our Marketing Toolkit for tips on how you can market your class (coming soon).

If your enrollment is low, that does not mean that you are exempt from submitting a copy of your syllabus and handouts. It is required that you submit these documents one month prior to the start of the class.

If you want to verify the minimum enrollment for your class or if you want an update on enrollment, contact Operations staff.

Contact: Danielle Plesser at (360) 992-2739 (dplesser@clark.edu) or Damian Yanoupeth at (360) 992-2422 (dyanoupeth@clark.edu)

What is the inclement weather policy?

If your class is located at a Clark College facility and the college closes, your class is cancelled. If ECD concludes that the weather is too hazardous, we may decide to cancel a class regardless of whether Clark College cancels classes or not.

We will do our best to accommodate a makeup session, but it cannot disrupt another class date.

What if I’m sick or out of town and can’t teach my class?

Please contact Operations as soon as possible so that students can be notified.

Contact: Danielle Plesser at (360) 992-2739 (dplesser@clark.edu) or Damian Yanoupeth at (360) 992-2422 (dyanoupeth@clark.edu)

If neither of these contacts work or if there has been no follow up, contact your Program Manager:

  • Interim Professional Development Program Manager Kerrie Rios at (360) 992-2794 (krios@clark.edu)
  • Community Education/Mature Learning/Cooking and Entertainment Program Manager Tracy Reilly Kelly at (360) 992-2163 (tkelly@clark.edu)

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Policies & Procedures

What are my rights as an instructor? 

When teaching a two-hour class, you should always schedule a five to seven minute break halfway through the class. Remember that it is your break as well; let students know that you need a break as well and that it is not ‘chat time.’ 

 
Sometimes students arrive very early to a class and like to chat and ask questions while you are setting up. If a student has arrived more than ten minutes before class start time, it is acceptable for you to kindly ask them to wait in the lobby area while you are setting up. 

Can I promote my business in class? 

Please do not market your business during class or have any business names or contacts on your course materials and handouts. You may describe your work during your class because describing your credentials and practice might be related to the class you are teaching. However, promoting your business services in class is not allowed. As a state institution, we must abide by ethics laws (see RCW.42.52 and WAC 292: RCW.42.42.160 and WAC292-110-010) implemented by the state of Washington. If you feel that there might be a conflict of interest, please discuss this with your Program Manager. 

What are my responsibilities regarding student information privacy (FERPA)? 

Student information is private and confidential. Do not pass around your roster, and make sure to BCC (blind carbon copy) students’ e-mails when messaging your class. 

One of my students needs accommodations. What should I do? 

The student will need to contact Disability Support Services. Tell them to e-mail dss@clark.edu or call (360) 992-2314 (or (360) 991-0901 for video phone). DSS will have to reach out to you and ECD, so have the student provide DSS with your e-mail contact and have them ask DSS to cc (carbon copy) krios@clark.edu 

What is the roster policy? 

A member of the Operations team will send you an updated roster by e-mail 3 weeks before the start of the class, 2 weeks before the start of the class, and 1-2 days before the start of the class. You can request additional updates at any time. In some situations, you may need to print out your own roster, so keep it handy. 

 
You will be asked to return a copy of the roster, with those in attendance marked on the sheet and with your signature at the bottom (mail to Attn: Damian Yanoupeth 1933 Fort Vancouver Way, CCE 202, Vancouver, WA 98663) 

 
You can pick up a postage-paid return envelope at either CCE (Downtown) or at the CTC (Eastside) location. 

 
Contact: Damian Yanoupeth (dyanoupeth@clark.edu) 

What copyright laws do I need to be aware of when teaching my class? 

When developing your course materials, always cite sources for information that is not yours. We cannot print articles or handouts that are not your own work and cannot make copies of pages out of books or journals. Online information that is from a government site (.govis approved for reproduction but must still be cited. 

 
For more information, contact: 

  • Interim Professional Development Program Manager Kerrie Rios at (360) 992-2794 (krios@clark.edu)
  • Community Education/Mature Learning/Cooking and Entertainment Program Manager Tracy Reilly Kelly at (360) 992-2163 (tkelly@clark.edu) 

When/how will I get feedback for my class? 

Course evaluation surveys are sent by e-mail to each student on the last day of class. The survey is from SurveyMonkey and are available for two weeks after the last class date. Please announce this process to your students for the best response rate. Once the two week window has been closed, your Program Manager will contact you with feedback from the evaluations. 

What is the process for risk release forms? 

If your class involves any activity that has the potential to cause injury to a student (dance, fitness, field trip, utilizing dangerous tools), you will need to have each participant fill out a risk release form. Operations staff will have them ready for you in your instructor packet. You can also download the form here. 

What are the emergency procedures? 

If a student emergency arises, first call 911, then contact Security (for Main campus call (360) 992-2133, for CTC (Eastside) campus call (360) 992-6133 

Main campus emergency procedures 

CTC Eastside campus emergency procedures 

Lockdown emergency guide 

Why are you asking for my biography and a photo? 

Your biography and photo are listed on the website beside your class to help with promotions. They may also be used in the print catalog version of the course list. Students love to know a little bit about their instructors and their expertise in their field. 
 
The biography and headshot will be requested by Danielle Plesser from the Operations Team. 

Where is the lost and found? 

If you or a student lost an item in the CCE (Downtown) campus, call (360) 992-2939 
 
If you or a student lost an item on the Main campus or at the CTC (Eastside) campus, call Security’s Lost and Found at (360) 992-2429. 

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Locations & Parking

Clark College CCE (Downtown) 

  • 500 Broadway Street, Vancouver, WA 98660 

Driving directions 

Parking 

  • Offices and classrooms are on the second floor of the former Columbia Bank Building, which is the third floor (top floor) of the parking garage. If coming via elevator from the building lobby, go to the second floor. Please note, downstairs lobby hours are TO BE DETERMINED. If you are taking evening classes, entrance to the former Columbia Bank Building from the first floor lobby will be locked and you must drive to the top floor of the parking garage to enter ECD. 
     
    Limited parking in the garage is available on the first and third level; it is metered by the City of Vancouver and costs 59 cents per hour. Metered spaces and permit parking are free and open to anyone after 6:00 p.m. on weekdays and all day Saturday. 

Clark College CTC (Eastside) 

  • 18700 SE Mill Plain Boulevard, Vancouver, WA 98683 

Driving directions 

CTC Room Map 

Parking 

  • Ample free parking is available in the unmarked spaces. 

Clark College (Main Campus) 

  • 1933 Fort Vancouver Way, Vancouver, WA 98663 

Driving directions 

Campus Map 

Parking 

  • Parking is free and does not require a permit as long as you park in an unmarked space. Spaces marked “F/S” are reserved for faculty and staff with permits until 5:30 p.m. These space are open to everyone between 5:30 and 10:00 p.m. 
     
    A helpful reminder: The first few weeks of each quarter are particularly busy. You are encouraged to arrive early to ensure that you have time to park. The Red and Green lots are typically filled by 9:00 a.m. You can find parking in other lots, particularly Yellow 1, Yellow 2, and the Silver lots. See the Campus map for parking lot locations.  

ECD Mailing Address 

  • 1933 Fort Vancouver Way, CCE 202, Vancouver, WA 98663 

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Contacts

Security Main Campus: (360) 992-2133 

Security CTC Campus: (360) 992-6133 

IT Services: (360) 992-2425 

Class Support Line: (360) 992-2520 

Registration: (360) 992-2939 

 

Operations Staff: 

Danielle Plesser: (360) 992-2739 (dplesser@clark.edu) 

Damian Yanoupeth: (360) 992-2422 (dyanoupeth@clark.edu) 

Leila Hobart: (360) 992-2046 (lhobart@clark.edu) 

Russell Costa: (360) 992-2784 (rcosta@clark.edu) 

 

 

Program Management:

Tracy Reilly Kelly: (360) 992-2163 (tkelly@clark.edu) 

 

Interim Director of Open Enrollment 

Kerrie Rios: (360) 992-2794 (krios@clark.edu) 

Additional Resources

 Forms & Templates

Podium Training Video 

Marketing Toolkit (coming soon)

Main campus emergency procedures 

CTC Eastside campus emergency procedures 

Lockdown emergency guide 

Rules for Petty Cash reimbursement requests 

List of ID for I-9

Notice something off about this page?

Syllabus Guide 

Open Enrollment Syllabus Template

Mature Learning Syllabus Template

Sample Syllabi

Acknowledgement of Risk Form 

Late Registration Form

Sample Supply List

I-9 form for HR

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